LAKESHORE SHRM BYLAWS
ARTICLE I: NAME AND AFFILIATION
SECTION 1. The name of this organization shall be LAKESHORE SHRM, INC., hereafter referred to as the “Chapter”. To avoid potential confusion, the Chapter will refer to itself as Lakeshore SHRM and not as SHRM or the Society for Human Resource Management.
SECTION 2. AFFILIATION: The Chapter is affiliated with the Society for Human Resource Management (herein referred to as “SHRM”).
SECTION 3. RELATIONSHIPS: The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.
ARTICLE II: PURPOSE
To serve as a vehicle through which human resources professionals can develop their abilities and become more effective in their responsibilities, thereby fostering the objectives of their employers.
To provide our members with the opportunity of meeting and exchanging constructive ideas and information with others engaged in similar work, facing similar issues.
To develop and promote human resources management, both at the local and national level, as well as to actively serve the community’s best interest through progressive policies.
To attain the above objectives through education, research, surveys, seminars and similar efforts for exchange of ideas and information among members of the organization.
To coordinate the efforts of its members to significantly impact legislation so that laws better serve the interests of both the employees and the management of the employers for which we work.
ARTICLE III: MEMBERSHIP
SECTION 1. To achieve the purpose of the Chapter, there shall be no discrimination in individual memberships because of race, religion, sex, age, national origin, disability, veteran status, or any other legally protected class. Companies may have an unlimited number of qualified members. Application for any of the following membership categories must be reviewed by the Membership Committee and approved by the Board of Directors.
SECTION 2. MEMBERSHIP CATEGORIES:
GENERAL MEMBERS: Human Resources professionals who hold certification through the Society for Human Resource Management and/or an HR certification recognized by SHRM, or whose occupation is regular employment in the administration of a human resources function; or any faculty member whose primary focus is human resources management; or a full-time consultant whose focus is human resources management; or persons who provide HR services or products to employers; or persons who demonstrate to the satisfaction of the Chapter a bona fide interest in human resources.; or persons who have retired from the HR field in good standing from any firm, organization, or institution. General members pay dues, have voting rights, and may hold office in the Chapter.
STUDENT MEMBERS: Individuals who are actively enrolled in Human Resources programs at the college or university level. Student members may not vote and may not hold any elected office in the Chapter.
SECTION 3. APPLICATION FOR MEMBERSHIP: Application for membership shall be on the Chapter application form. The application should be sent directly to the representative indicated in the “mail to” section of the application along with a signed copy of the Chapter’s Code of Conduct either via email, via electronic signature through the Lakeshore SHRM website, or standard mail. Applicants will be notified of the Board of Directors’ approval of the application.
SECTION 4. TRANSFERABILITY OF MEMBERSHIPS: Memberships held by individuals are not transferable to other individuals. Memberships paid for by companies for their representatives may be transferred to incumbents.
SECTION 5. EXPULSION: A member may be expelled for a violation of the Code of Conduct or for a violation of the Bylaws of the Chapter. Such expulsion shall require a two-thirds (2/3) vote (by ballot or letter) of all members of the Board of Directors. Such a vote shall not be conducted until the accused member is given one (1) week’s notice of the proposed action and is provided an opportunity to present a defense.
ARTICLE IV: DUES
SECTION 1. Dues are set by a majority vote of the Board of Directors.
SECTION 2. Dues are payable on a calendar year basis and entitle the member to all services and privileges of membership. Failure to pay annual dues in a timely fashion shall be cause for termination of membership. Reasonable and proper notice will be given before termination. A discount, as determined by The Board, on annual dues will be given with proof of current Society for Human Resources Management (SHRM) membership. The Board will review and determine fees and SHRM discounts once a year for the following membership categories:
Annual dues for additional General Members from a single employer
SECTION 3. APPLICANTS: Applicants are to send their check (payable to Lakeshore SHRM) with their application or may pay via Paypal on the Lakeshore SHRM website. There are no pro-rated fees for joining mid to late year.
SECTION 4. REFUNDS: No expulsion or withdrawal, either voluntary or involuntary, of any member shall vest in such member any right to a refund of any sum or sums, or any portion thereof, that they or their company may have contributed to the funds of the Chapter, but all such sums, however invested, shall be retained by the Chapter, free from any such claim of such member.
ARTICLE V: MEETINGS:
SECTION 1. CHAPTER MEETINGS: Chapter meetings of this Chapter shall be held on the fourth Tuesday of January, March, July, September, and November. In the event there is a conflict with a legal holiday or if there are other extenuating circumstances, the Board of Directors may designate an alternate date for the meeting.
SECTION 2. BOARD OF DIRECTORS MEETINGS: The Board of Directors will meet no less than quarterly, generally on months alternating with the Membership meetings.
SECTION 3. SPECIAL MEETINGS: Special meetings shall be held upon the call of the President following approval by the Board of Directors.
SECTION 4. NOTICE OF MEETINGS: Notice of all special meetings shall be given to all members at least ten days prior to the meeting. Notice of Chapter meetings shall be given to all members at least seven days prior to the meeting.
SECTION 5. QUORUM: Members holding 25% of the votes entitled to be cast, represented in person or by proxy, shall constitute a quorum. The vote of the majority of the members present or represented by proxy at a meeting at which a quorum is present shall be necessary for the adoption of any matter voted on by the members.
ARTICLE VI: OFFICERS
SECTION 1. OFFICER TITLES: The officers of this Chapter shall be the President, Vice President/President-Elect, Treasurer, Recording Secretary and Scheduling Secretary.
SECTION 2. ELECTED POSITIONS: The Vice President/President-Elect, Treasurer, and two At-Large Members of the Board of Directors shall be elected by eligible members in attendance at the regular Chapter Meeting in September. The incoming President, with the approval of the Board of Directors, shall appoint the Recording Secretary and the Scheduling Secretary.
SECTION 3. TERM OF OFFICE: Each elected Officer shall assume office on January 1 following his/her election and shall hold office for one year or until his/her successor is elected and takes office. An Officer may serve no more than three consecutive terms in a position.
SECTION 4. DUTIES OF OFFICERS:
The PRESIDENT shall preside at all meetings of the Chapter and of the Board of Directors. The President shall have general supervision over the affairs of the Chapter and shall be an ex-officio member of all committees, except the Audit Committee. The President will be the second signer on the signature card at the bank. The President may appoint special committees as required or as directed by the Board of Directors. The President is also an official member of the State Council for Indiana SHRM and is required to participate in all State Council meetings each year. If the President is unable to attend, he or she must appoint a qualified Chapter representative. Qualifications include being a current Board member and being a National SHRM member.
The VICE PRESIDENT/PRESIDENT ELECT shall act for the President in the President’s absence. The Vice President/President Elect shall also serve as Program Chair for the Chapter meetings scheduled during his/her term of office. This responsibility includes creating a summary of the evaluations of each Chapter meeting, and sharing that summary with the Board at the next scheduled Board Meeting.
The TREASURER shall receive and have charge of all monies belonging to the Chapter. They shall be kept in such banking institutions and to the credit of such funds as directed by the Board of Directors. The Treasurer shall be authorized to make disbursements from the funds of the Chapter as budgeted. All other expenses must be presented to, and approved by, the Board of Directors. The Treasurer shall be bonded in an amount determined by the Board of Directors and the Chapter shall pay the premium covering such bond. The Treasurer, after the dues are paid at the beginning of the year, will prepare the confidential membership roster, and provide the roster to the Website manager for posting.
The RECORDING SECRETARY shall take minutes of all meetings and provide the minutes to the Website manager for posting.
The SCHEDULING SECRETARY shall arrange the location and the menu for the Chapter meetings, send meeting notices to all members, and shall accept reservations for those meetings.
ARTICLE VII: BOARD OF DIRECTORS
SECTION 1. NUMBER: The Board of Directors of this Chapter shall consist of the President, Vice President/President-Elect, Treasurer, Recording Secretary, Scheduling Secretary, the two At-Large Members, the Past President and up to seven (7) additional members. These additional members will assume leadership roles in areas such as Membership, Certification, Diversity, Scholarship, Workforce Readiness, SHRM Foundation, Media Relations, Website Manager, Governmental Affairs, and Annual Conference. These additional Board members are appointed by the President at the beginning of his/her term of office.
SECTION 2. QUALIFICATION: All candidates for the Board of Directors must be General Members of the Chapter in good standing at the time of nomination or appointment. Per SHRM bylaws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office.
SECTION 3. VACANCIES: Any vacancy in the Board may be filled for the unexpired term by the President with consent by the Board of Directors.
SECTION 4. QUORUM: A simple majority of the total Board of Directors shall constitute a quorum for the transaction of business. The act of a majority of the Directors present at any meeting at which there is a quorum shall be the act of the Board of Directors.
SECTION 5. RESPONSIBILITIES: All Board members are vested with the responsibility of carrying out the Purpose of the Chapter. Attendance at all regularly scheduled Lakeshore SHRM Board meetings is expected. Any Board member can put an issue on the agenda for discussion.
SECTION 6. REMOVAL OF OFFICERS AND MEMBERS OF THE BOARD OF DIRECTORS: Any Officer or Member of the Board of Directors may be removed from office, with or without cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors’ meeting.
ARTICLE VIII: COMMITTEES
SECTION 1. NOMINATION COMMITTEE: At the July Chapter meeting, the President shall appoint and act as Chair of a Nominating Committee consisting of up to four (4) additional members. This Committee shall present a list of nominees for each elective office to the membership at the September Chapter meeting. Nominations shall also be accepted from the floor.
SECTION 2. MEMBERSHIP COMMITTEE: At the November Chapter meeting, the President will request three (3) volunteers to serve on the Membership Committee for the following year. The President or Vice President/President-Elect will also serve on the Committee. The Committee will work with the local Chambers of Commerce and other sources for new businesses locating in La Porte County. They will also communicate benefits to the current membership, reinforcing the positives of being a member of the Chapter.
SECTION 3. AUDIT COMMITTEE: The accounts and books of this Chapter shall be audited annually at the direction of the Board of Directors and by a committee appointed by the President and announced at the January Chapter meeting. The Audit Committee shall consist of not less than two nor more than five members. The audit shall be conducted following the close of the fiscal year (December 31), and the Committee’s report shall be made at the March Chapter meeting.
SECTION 4. SPECIAL COMMITTEES: Special committees such as: Annual Conference, Salary Survey Social, etc. shall be established by the Board of Directors and Committee Chairs will be appointed by the President with the approval of the Board of Directors.
ARTICLE IX: FISCAL YEAR
The fiscal year of the Chapter shall be from January 1 through December 31.
ARTICLE X: VOTING
Only General Members are eligible to vote.
ARTICLE XI: PUBLICITY
Meetings of the Chapter are generally closed with respect to the media. Press releases, when deemed appropriate, will be issued by Media Relations with prior Board approval. Marketing the benefits of membership in the Chapter creates the opportunity for many professionals to enhance their own careers in the field of Human Resources.
ARTICLE XII: GUESTS
Guests are welcome to attend a meeting of the Chapter. Guests may be employees of current member employers, or they may be individuals who are interested in joining the membership of the Chapter.
ARTICLE XIII: CODE OF CONDUCT
All members of the Chapter must sign the Code of Conduct for the Chapter. This Code of Conduct promotes and maintains the highest standards among its members. Each member shall honor, respect and support the purpose of this Chapter.
ARTICLE XIV: CHAPTER DISSOLUTION
In the event of the Chapter’s dissolution, the remaining monies in the Treasury, after all expenses have been paid, will be contributed to an organization (e.g. the SHRM Foundation, a local student chapter, the state council, an HR degree program, or other such organization or charity with purposes consistent with those of the Chapter) decided upon by the Board of Directors at the time of dissolution.
ARTICLE XV: AMENDMENT TO THE BYLAWS
The Bylaws may be amended if the proposed amendment has been approved by the Board of Directors and passed by a two-thirds (2/3) vote of the members of the Chapter in attendance at a regularly scheduled Chapter meeting, provided that the proposed amendment has been mailed to all members of the Chapter at least two (2) weeks prior to the date of the meeting at which the amendment will be voted upon. No amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws. Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.
ARTICLE XVI: WITHDRAWAL OF AFFILIATED CHAPTER STATUS
Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.